Tips To Choosing Your Own Event Venue
Amongst the reasons event planners find it really difficult to secure a good event venue is since they aren’t aware of the questions to ask. Follow with this checklist for optimal results.
Who’s your target market and what is the guest list size?
Before coming up with a short-list of event venues to look at know how many will be able to attend from the people which you will invite. You will need to make sure that your venue can accommodate your guest list and is acceptable for the audience.
Use a hotel partition or a partition, in case your event venue is too large for your event.
If Your event is by invitation only, ask that your attendees RSVP by clearly printing on their invitation you should bear in mind that lots of people do not respond so that you might need to follow up with a telephone call. RSVP is a French acronym which implies ‘please respond’.
Be aware of how to cater to your target audience
Knowing your audience’s demographics is quite important to the choice of your event place. As an example, know what they’re accustomed to, their normal income, what their likes or dislikes are etc. If your crowd is a bunch of CEOs, your site should reflect their preferences and needs.
What’s suitable for your guests?
Choosing an event venue location in close proximity to your guests’ homes or work regularly is a reflection about the amount of people anticipated to attend. Something to consider is transportation and alcohol intake. You do not want your visitors to drink and drive so it’s wise to offer transportation choices available upon completion of the event so that each one of them get home safely or guarantee taxis available when they leave the venue.
Keep your eyes on the weather and adapt your needs accordingly. For example, Have umbrellas or tents meant for an outdoor event, if it’s supposed to rain and you’re the one coordinating the event.
Venue expertise and knowledge
Ask from them a list of events that they have planned, before you choose to employ a place for the event, ask to view images of these events so you can observe the wide variety of design options, and ask for references. You may want to speak to some of the employees as well to ascertain what expertise they have and how friendly and accommodating they are. If necessary, find the ratio of servers to guests, and whether or not they are willing to work over-time.
You need to know what the occasion venue will help you With and what you have to get ready for, that’s tear-down, setup or decorating. The more behind-the-scenes information you’ve got, the better.
Walk around outside the venue and check for potential noise issues, is decorating demanded past the venue, possible dangers and drop-off or parking variables for limousines, buses, or taxis.